I-9 Verification for Remote Hires in Oregon and SW Washington
Pac Signing Notary acts as your authorized representative for Form I-9. We examine your new hire’s original documents and complete Section 2 for you: at one of our four offices, at the employee’s location, or by live video for employers enrolled in E-Verify. $50 per I-9.
What is I-9 verification?
Every employer in the United States must complete Form I-9 for each person it hires, to confirm identity and permission to work. The employee fills in Section 1 no later than the first day of work. The employer, or someone acting for the employer, then examines the employee’s original documents and completes Section 2 within three business days of the first day of work.
When the new hire works far from your HR team, you can name an authorized representative to do that examination. That is the service we provide across the Portland metro area, Salem and Vancouver, Washington.
i9 Verification Appointment
Documents commonly presented for Form I-9
U.S. Passport or U.S. Passport Card
A List A document. It shows both identity and permission to work, so no second document is needed.
Permanent Resident Card
A List A document, also called a Green Card or Form I-551. It must be the original card and not expired.
Foreign Passport
A List A document when it carries a temporary I-551 stamp or printed notation, or comes with a Form I-94 that shows work authorization.
Employment Authorization Document Card
A List A document, Form I-766, that includes a photograph. Check the expiration date before the appointment.
U.S. Social Security Card
A List C document. It shows permission to work and must be presented with a List B identity document. A card marked as not valid for employment is not accepted.
Original or Certified Copy Of A Birth Certificate
A List C document when issued by a state, county or other U.S. authority and bearing an official seal. Present it with a List B identity document.
How it works
- You authorize us. The employer sends the Form I-9, or a link to its electronic I-9 system, with any instructions for returning the completed form.
- The employee books a time. In an office, at their home or workplace, or by live video if you use E-Verify.
- We examine the documents. The employee presents original, unexpired documents of their choice from the Form I-9 Lists of Acceptable Documents. We check that each one reasonably appears genuine and relates to the person presenting it.
- We complete Section 2. We record the document details, sign as your authorized representative and return the form the way you asked.
Three ways to complete Section 2
In an office. The employee visits our Hillsboro, Beaverton, Lake Oswego or Vancouver office. Office hours are Monday to Friday 9am to 5pm and Saturday 10am to 2pm. Booking ahead means a notary is ready when the employee arrives.
Mobile visit. A notary travels to the employee’s home or to your workplace, which suits a group of new hires starting together. Mobile notaries work 24 hours a day, 7 days a week.
Remote, by live video. Federal rules allow remote examination only for employers that are enrolled in E-Verify and in good standing. The employee sends copies of the documents, front and back, and then shows the same documents on a live video call. If your company does not use E-Verify, the documents must be examined in person.
What I-9 verification costs
$50 per Form I-9, at any of our offices or by live video. For a mobile visit, a travel fee is added to the $50 and agreed with you before the notary travels. Employers with several new hires can ask for one visit that covers the group.
What the employee should bring
Original documents, not photocopies, and not expired. The employee chooses which to present: one document from List A, or one from List B together with one from List C. Common examples are a U.S. passport, a Permanent Resident Card, or a driver license with a Social Security card. The full lists are on the USCIS acceptable documents page. We cannot tell an employee which documents to bring or ask for a specific one.
What we do not do
- We do not give legal advice or decide whether someone is authorized to work. The employer makes that decision and remains responsible for the form.
- We do not notarize Form I-9. It is not a notarized document, and no notary seal goes on it.
- We do not create E-Verify cases. The employer does that after receiving the completed form.
Deadlines and penalties
Section 2 is due within three business days of the employee’s first day of work. Employers that miss the deadline or leave the form incomplete can be fined for each form. The amounts are adjusted for inflation each year and currently run from a few hundred to several thousand dollars per form, so check the current figures with U.S. Immigration and Customs Enforcement.
I-9 audits for employers
If you want your existing I-9 files reviewed before an inspection, see our I-9 audit services. For a hire who also needs a document notarized, see mobile notary services.
PREFER OUR i-9 VERIFICATION SERVICES
Pac Signing Notary - For All Your Notary Needs!
Pac Signing Notary handles Form I-9 for employers alongside mobile notary, witness and apostille services. Our notaries are commissioned in both Oregon and Washington.
Free Consultation
If you have questions, call us before you book.
Booked Appointments
Book a time and a notary will be ready for you. Arrival times for mobile visits are agreed when you book.
Round-The-Clock Availability
Mobile notaries are available 24 hours a day, 7 days a week. Offices keep weekday and Saturday hours.
Ready to Get Started? Contact Us Today!
Call or book online and a Pac Signing notary will complete Section 2 at one of our four offices or at your employee’s location.
Frequently Asked Questions
A person the employer appoints to examine a new hire’s documents and complete Section 2 of Form I-9 on the employer’s behalf. Any person can be appointed. The employer stays responsible for the form.
$50 per Form I-9 at any Pac Signing office or by live video. A mobile visit adds a travel fee that is agreed before the notary travels.
Most appointments are short once the employee has the form and original documents ready. Booking ahead keeps the wait down.
Only if the employer is enrolled in E-Verify and in good standing. The employee sends copies and then shows the same documents on a live video call. Other employers must have the documents examined in person.
Within three business days of the employee’s first day of work. The employee completes Section 1 no later than the first day.
No. Form I-9 is not notarized and no notary seal is placed on it. The notary acts as the employer’s authorized representative, not in a notarial capacity.
Original, unexpired documents of the employee’s choice: one from List A, or one from List B and one from List C. USCIS publishes the full lists. We cannot tell an employee which ones to present.
Pac Signing Notary has offices in Hillsboro, Beaverton, Lake Oswego and Vancouver, Washington, and sends mobile notaries across the Portland metro area and Salem.
I-9 Verification Service Areas We Serve
Aloha · Amity · Banks · Barlow · Beavercreek · Beaverton · Boring · Canby · Carlton · Cedar Hills · Cherry Grove · Clackamas · Cornelius · Damascus · Dayton · Dilley · Dundee · Durham · Estacada · Fairview · Forest Grove · Garden Home-Whitford · Gaston · Gladstone · Government Camp · Gresham · Happy Valley · Hillsboro · Jennings Lodge · Johnson City · King City · Lafayette · Lake Oswego · Laurelwood · Maywood Park · McMinnville · Metzger · Milwaukie · Molalla · Mount Hood Village · Mulino · Mulloy · Newberg · North Plains · Oak Grove · Oatfield · Portland · Raleigh Hills · Salem · Sandy · Sheridan · Sherwood · Stafford · Tigard · Timber · Troutdale · Tualatin · Vancouver, WA · West Haven-Sylvan · West Linn · West Slope · Wilsonville · Wood Village · Yamhill
Remote verification pages: NW Portland · NE Portland · SW Portland