In 1986, the Immigration Reform And Control Act (IRCA) went into effect. And after it went into effect, every employee hired by every organization was required to submit an I-9 employment form which verified their eligibility for a job within the US. All employers are now required to verify the identities of their employees and their eligibility to work.
There are three sections to the I-9 form. Section 1 is supposed to be filled by the employee. And Sections 2 & 3 are supposed to be filled by the employer. And the I-9 form is also supposed to be verified by a public notary. But that is all standard procedure. There are some things that go beyond what is standard procedure. We will be taking a look at a few unknown facts about the I-9 form verification process and how it relates to an I-9 notary.
● Notarization Is Not Required For I-9 Forms
Though it is required that the I-9 forms be verified, they don’t necessarily have to be notarized. In fact, the wording on the I-9 form can confuse many, but it isn’t a requirement. That is because we know that the I-9 form does not have a notarial certificate attached to it. If it did, then it would require notarization.
And any notary public who tries to notarize an I-9 form can put their position as a notary public at risk. So, a notary public should remember to always look at what kind of document they are signing.
● Completing an I-9 as an Authorized Representative
Employers should be filling section 2 of the I-9 form as stated above, but as employers can be busy in a hundred ways, they are not completely required to do so. So, if they are unable to fulfil this duty, then they can hire an I-9 verification notary public on their behalf. The notary will take over said duties and fill out section 2, including parts such as the employer’s review.
This is because the verification of an I-9 form is not considered a notarial service. That is why a notary public has a full choice of how they want to deal with the I-9 verification form.
Though, when it comes to the duties of a notary public, they should be checking the requirements and rules set by the state that they hold their notary public certificate. Some states don’t authorize this but others, such as Oregon, do.
● Notaries Should Only Complete Section 2 Of The I-9 Form
Despite the allowance of being able to complete and verify the I-9 form, notary publics only fill out section 2. Although both sections 2 and 3 are reserved for the employer, a notary public can fill out the form, and they will be known as an Authorized Representative.
Even so, the job of a notary is limited to completing section 2. When it comes to section 3, it should be limited to just the employer, as the regulations go. And the entire completion process of the I-9 form should be as professional as possible.
To Wrap Up
So, these are the must-know facts of notary publics and I-9 form verification. If you are also looking for an online I-9 notary public to take the burden off of you, reach out to Pac Signing Notary. We offer the best notarization and verification services in the Oregon area. And so we can help you out in that endeavor. Call today!